Towards the top of every engaged couple’s to-do listing is finding the perfect wedding venue. Some couples know exactly which venue they’d like to host their wedding at from the moment they obtain engaged, while some of you may not possess a clue as to what you want and what is definitely even available to you in your area. The wedding venue is the first thing you will book as a newly engaged couple and it pieces the tone for the overall really feel for your wedding day.
The options are countless. From grand hotels to exotic bistros, sprawling gardens to city rooftops, and rustic barns to modern cityscapes – the choices may become overwhelming. So how do you narrow straight down what you want in order to find the perfect wedding place for your day? Even if you have a common idea of what you are looking for, there are so many factors to consider. Here are some tips to help guide you in finding the right wedding venue.
Determine your style.
A casual affair with outdoor elements, or perhaps a formal soirée at a grand resort? Downtown chic or a lakeside escape? A rustic country feel or even modern urban ambiance? Determining the style of your wedding is the first part of deciding which venue fits your own vision best. Every couple is different and will have an unique list of qualities that they are looking for in a venue. When you nail down the style and really feel you are looking for, you can contact venues that fit that description.
Pick a season.
A summer wedding in Come july 1st or a winter wedding in December – you need to decide on the time of yr you’d like to have your wedding so that whenever you contact venues they can let you know exactly what dates are available in that particular month. Most weddings happen in the summer months, but autumn is also becoming a popular choice for couples to tie the knot. The month you choose to get married in will help determine the best fit for a place. Depending when you want to get married, you might have to be flexible with your date of the same quality venues book up at least per year in advance.
Come up with a budget.
This is the greatest factor when choosing a wedding venue. If you contact venues, ask them what the typical cost is to have a wedding at their particular location. Costs vary greatly, so you want to make sure the venue suits within your budget before you go on a site check out. Otherwise, you may just be wasting your time, or fall in love with a venue that you can’t afford. Anyone contributing to the cost of the wedding should go along on the location tours so that everyone has all of the information needed when making a decision on reservation a venue. Make sure to get all of the information in writing so that you can review every thing later and compare each venue properly to ensure they fit within the budgeted costs.
Determine the number guests.
You should have an idea on the number of guests you will end up inviting to your wedding so that you can guarantee the venues you visit can accommodate the number of guests you will be inviting. Constantly book a venue that can support all invited guests – may book a venue hoping you should have fewer guests that can attend. Just in case most of the guests RSVP yes, you would like to make sure your venue can accommodate everyone comfortably.
Do you want the ceremony and reception at the same location?
If so, you need to choose venues that can accommodate both. If you’d like an outdoor ceremony, does the particular venue have outdoor space to hold the ceremony and what is their strategy B in case of rain? Will you need amount of time in between the ceremony and reception to flip the room?
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Is there an extra rental fee to have the ceremony on web site? If they don’t offer ceremony space, can they recommend a location close by that gives this service?
Ask the right queries.
Some venues offer full program – catering, tables, chairs, linens, glassware, dishware, lighting, bartenders, alcoholic beverages, tents, décor, music, and audio/visual. You will have to determine your needs before meeting with a venue to ensure they can provide everything that you need. Do they also provide a list of preferred vendors and are a person required to book those vendors or even can you bring in your own? What are all of the costs involved – rental charges, taxes, gratuities, service fees, wedding cake cutting fees, set up fees. Get everything in writing before signing an agreement and putting down a deposit.
What are your expectations for food and drink?
This could be the most important part of the wedding – a few couples can be very particular on the design and quality of the food and drink that they serve their guests. Generally speaking, the greater the quality and service, the higher the cost. What kind of food and beverages would you like to provide at your wedding? If you have a certain concept in mind – let’s say food stations or family style service, an informal bar-b-que feel or a gourmet five-course meal – you will need to make sure the location can accommodate your requests. If not, will they allow you to bring in your own caterer? Do they have set menus packages and can they customize the menu for you? Do they provide the menu trial dinner? Will they offer the alcohol or do you need to offer it yourself and apply for your own personal permit? Will your expectations need extra servers and fees?
Think about the out of town guests.
Will you have a lot of out of town guests that will need accommodations and transportation? If so you’ll want to choose a venue that is near to hotels and where guests can be transported to easily. If the venue you absolutely love is a little taken care of, you may need to look into bus and shuttle services to get guests to and from the wedding site.